Get Help/Set Up FloristWare/Accounting
Set Up - Sales Accounts
Deborah Woodcock
posted this on October 27, 2011 10:01 am
There are two types of reports in FloristWare, Performance and Accounting. For different reasons, you’ll need both types.
Accounting reports are those that include the ability for you to report ‘all’ flowers sales vs plants vs food sales. For Profit & Loss reporting, you need to know how much total flowers you sold (you get the breakdown of Sympathy vs Wedding from the Sales by Category performance report); so that you can calculate the amount you paid for those items (COGS) giving you your profit/margins on Flowers, Plants, Food, etc.
Set Up Sales (Revenue/Income) Accounts
1. Manager Level > Settings > Lists > Sales Accounts
2. Click Add New Sales Account
3. Enter Sales Account Name (Number is optional) from your Chart of Accounts (from your Accounting system)
4. Click Show Products
Assign Products to Sales Accounts
1. Pull down and assign each of your Products to a Sales Account Name
Each Product that you sell is assigned to a Product Category for ease of look up during the order process, this step determines which Sales Account (for accounting) you want your products allocated to for reporting and posting.
Tips
Using an Accounting software is a great way to get a snapshot of how well your business is doing, amongst many other things.
Setting up FloristWare and your Accounting program right the first time, can save you (or your bookkeeper/accountant) hours every week.
To learn where (and how) you are really making money, start by breaking down your sales into 'departments' and set them up in your Accounting program and as Sales Accounts in FloristWare.
If you don't initially see Account numbers on your Chart of Accounts (in Quickbooks), turn them ON under Preferences.